Filing
- A filing system may be manual or electronic.
Electronic Filing
- When you practise creating databases, always remember to have a field name for each individual item of information, for example, first name and surname, address and town.
- If an exam question asks for the advantages of a database, always use specific terms, such as records, fields, etc.
- A formula always begins with an = sign; if this is not entered, the calculation will not work and you will be awarded no marks in the exam.
- You should also be aware of health and safety implications for operators who use computers for a significant part of their day.
Security of Information
- Remember – computers/data can be protected physically by locking computer/data away or electronically by using passwords.
- ‘Password protection’ is usually an answer to a problem solving question. Make your answer specific – password protected computer/file/screensaver/e-mail. Don’t just say ‘use a password’.
- When asked about back-up procedures in an exam, you should always state that these must be done regularly.
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